Content library overview

The Content Library is where files and assets live in Aligned. It has two separate spaces - Company Library and My Library - plus Labels for tagging and finding content across both.

Already used the Library before this update? See CMS: What's changed for existing clients for what's different and what you'll see on first login.

Quick terminology

The Library supports the same file types Aligned Rooms support, including PDFs, documents, presentations, spreadsheets, images, videos, and web links. Common content teams keep in the Library includes sales decks, case studies, pricing sheets, one-pagers, contracts and NDAs, demo videos, product walkthroughs, and onboarding materials.

Company Library is the shared space for your account. It is organized into Team Folders with subfolders at any depth. Admins manage the folder structure and set folder-level access - Everyone or one or more User Groups. Files added from Company Library to a Room are team-synced: replacing the file in the Library updates every Room that uses it.

Note: User Group-based folder access is available on Pro and Enterprise plans only. On other plans, Team Folders are set to Everyone.

For how to create and manage folders, see CMS: Folders.

For permissions and access rules, see CMS: Library permissions and User Groups.

My Library is a private space, one per user. Only the user can see their own My Library - admins cannot access another user's My Library. My Library is a flat structure: My Folders live at the root and cannot contain subfolders. Files added from My Library to a Room are user-synced: they appear for every Room participant, but only the owner can update them from the Library.

Folders are the primary way to organize files in the Library. Team Folders live inside Company Library and are managed by Admins - they support subfolders at any depth and carry folder-level access rules. My Folders live inside each user's My Library in a flat structure - no subfolders, and no access rules (since only the owner can see their My Library).

For how to create, edit, move, and delete folders, see CMS: Folders.

Library permissions have two layers. Governance controls who can manage the Team Folder structure in Company Library - always Admins and Account Owners. Access controls who can see folders and files in Company Library - set per Team Folder as Everyone or one or more User Groups. An account-level setting controls whether non-admins can upload and edit their own files in Company Library. My Library is always fully controlled by its owner, regardless of role or account settings.

For the full permissions model and capability matrix, see CMS: Library permissions and User Groups.

Labels tag files across both Company Library and My Library and appear in a dedicated Labels section in the sidebar. Selecting a Label limits the view to files that carry it and can be combined with search and filters.

For how to use labels, see CMS: Labels.

Search runs across both Company Library and My Library at once when you press Enter or click Search. Results are a flat list with a Location column showing which Library each result came from. Inside search results, Filters let you refine by Content Label, Content type, Owner, or User Groups.

For full details, see CMS: Search and filter the Library.

Files from the Library are added to Rooms using Add from Library inside the Room. You can also save Room uploads directly to the Library in the same step. Library files inside Rooms stay connected: replacing a team-synced file in Company Library updates every Room that uses it, and user-synced files from My Library can be updated by the file owner from the Library.

Analytics on Library files are preserved when files are added to Rooms. You can see how buyers engage with each file across every Room it appears in.

For full details, see CMS: Synced content between Library and Rooms.

Library files can be shared individually using a share link. A share link grants access to anyone you send it to, regardless of folder access or whether the file lives in Company Library or My Library. Folder access only controls who sees the file in the Library view - it does not restrict who can open the file via a share link. To share content with buyers or external participants, add the file to a Room so it appears alongside other Room content.

For full details, see CMS: Share a single Library file.

Admins can archive Team Folders and files to remove outdated content from the active Library without deleting it or affecting Rooms where the content is already in use.

For full details, see CMS: Archive.