Overview
Account Admins and Owners can restrict which users are allowed to see all rooms in the workspace. When this setting is enabled, only users with a Manager, Admin, or Owner role can view everyone's rooms. Members and Content Editors will only see rooms they own or are directly assigned to.
How to Enable
Go to Account Settings
Open the Account Permissions section
Toggle on "Only Manager level and up can see everyone's rooms"
Click Save
⚠️ Only Admins and Owners can change this setting.
What Changes When Turned On
For Members & Content Editors (restricted)
Area | Behavior |
Rooms Dashboard | Only sees "My Rooms", "Starred", and "Archived" — "Recent Activity" and other users' rooms are hidden |
Rooms Filters | Team, group, and user filters are hidden |
Saved Preferences | If "Recent Activity" was previously saved, it automatically falls back to "My Rooms" |
Task Manager | No user filter dropdown; room dropdown shows only their own rooms |
Analytics | No "All Rooms" filter; room dropdown is scoped to their own rooms only |
Last Viewed Room | Does not auto-navigate to a room they don't own |
For Managers, Admins & Owners (unrestricted)
No change — full access to all rooms, filters, and views as usual.
Role Reference
Role | Can See All Rooms? |
Owner | ✅ Yes |
Admin | ✅ Yes |
Manager | ✅ Yes |
User | ❌ No (restricted) |
Notes
This setting only controls visibility of rooms the user isn't assigned to. It does not affect any permissions inside rooms they already have access to.
This setting is off by default — all users can see everyone's rooms unless an Admin or Owner enables the restriction.